Corporate secretarial services that keep your company compliant

Under the Companies Act, every Singapore company must appoint a company secretary within six months of incorporation. The position can never stay vacant for more than six months. The secretary must be ordinarily resident in Singapore, and a sole director cannot also serve as the company secretary. This applies whether your company is actively trading or a holding company that does nothing in a year beyond receiving a dividend.

The company secretary is a statutory officer, not an admin job title. Their name goes on your company's record at the Accounting and Corporate Regulatory Authority (ACRA). In practice, the role means preparing board and shareholder resolutions, maintaining the statutory registers, filing changes and annual returns with ACRA, convening the Annual General Meeting (AGM), and advising directors when a decision needs paperwork behind it.

When you appoint Duellix as your company secretary, a qualified Singapore-resident secretary is formally placed on your ACRA record. From there, we handle all routine secretarial matters: preparation of board and shareholder resolutions and minutes, submission of statutory documents to ACRA, maintenance and safekeeping of your statutory registers and minute book, and control of your company's common seal.

Routine corporate changes are covered inside the annual fee. That includes changes to your registered office address, appointment or resignation of directors or auditors, updates to officer particulars, changes to your financial year end, and conducting the AGM and filing the annual return. The ACRA annual return filing fee is included in what you pay Duellix.

You keep a deadline calendar you never have to think about. We remind you when the AGM and annual return are coming up, prepare and circulate the documents, and chase signatures. If Duellix also keeps your books, we collect the financial statements from our accounting team directly - you do nothing on that step. See our corporate tax services page for how the two services fit together.

There are two dates that matter every year. The AGM must be held within six months after your financial year end. The annual return must be filed with ACRA within seven months after your financial year end. Duellix sets internal targets ahead of both statutory dates to leave time for your review and any follow-up.

If your company cannot meet either deadline, an extension must be applied for before the deadline passes, not after. We handle extension applications where needed. Missing deadlines without an extension leads to late lodgement penalties, and persistent non-compliance can escalate to enforcement against directors and ultimately striking off. Catching up is always cheaper than the penalties.

If you already have a company secretary and want to move to Duellix, the process is simpler than most people expect. We prepare the resignation and appointment paperwork and collect your statutory records from the outgoing provider. Most switches complete within days.

If your filings are behind, that's a separate but solvable problem. Our Compliance Rescue service covers exactly this: we review your records, draft any missing resolutions, registers, and certificates, and hold overdue AGMs to bring you back into good standing. It's a one-off service, and once it's done, your ongoing secretarial work runs on the standard annual arrangement. You can also register a new company through Duellix and have the secretary appointed at incorporation, so the position is never vacant from day one.