- Receipts and invoices submitted via WhatsApp, Slack, or email, no portal required
- All bookkeeping processed in Xero with continuous bank reconciliation
- A named account manager handles your account, not a shared queue
- Same-day response time for queries and document requests
- Bookkeeping output feeds directly into financial statements and corporate tax filings
Most founders fall behind on the books, not because they're disorganised
The problem is rarely carelessness. It's that bookkeeping competes with everything else that actually runs the business. Receipts pile up, bank statements go unreconciled for a quarter, and by the time you need accurate numbers, the catch-up job is weeks of work. The ledger that stays current is the one someone else is maintaining. Duellix takes on the full processing burden: every transaction captured, every account reconciled, every entry coded to the right category in Xero. You submit documents through whatever channel you already use, and the books stay current without you doing any data entry. If you're still setting up your Singapore entity, see how company registration fits into the same onboarding process.
You submit documents the way you already communicate
WhatsApp, Slack, email. Whichever channel you prefer, that's how you send receipts, invoices, and bank documents to your Duellix account manager. There's no portal to learn, no upload interface to wrestle with. You take a photo of a receipt and send it. The account manager handles the rest: coding the transaction, reconciling it against your bank feed, and keeping the Xero ledger tidy. A named account manager handles your account specifically, so nothing falls into a generic inbox and nothing needs to be explained twice.
Xero is the system of record, not a black box
All bookkeeping runs through Xero, which means you have live visibility into your accounts at any point. You're not waiting for a monthly PDF summary to know where you stand. The ledger Duellix maintains feeds directly into your financial statements and corporate tax filing, so the work done at the bookkeeping layer doesn't need to be redone at the compliance layer. Accurate, reconciled books are what make unaudited financial statements and IRAS tax filings straightforward rather than stressful. If your Singapore entity also runs payroll, payroll services integrate with the same accounting workflow.
Same-day response means issues get caught before they compound
A coding question, a missing document, an unusual transaction: these things come up. Duellix's stated same-day response time means your account manager picks them up quickly rather than letting them queue. Errors caught at the transaction level are far easier to fix than errors discovered during a year-end review. The same responsiveness applies when you're approaching an ECI filing deadline and need confidence that your numbers are in order. You can read more about that timeline on the ECI filing page.
The ledger that stays current is the one someone else is maintaining, continuously, not in a catch-up sprint at year-end.
How the bookkeeping process works
Tell us your preferred channel
At onboarding, you choose how you'll send documents: WhatsApp, Slack, or email. Your named account manager is set up on that channel from day one, so there's no learning curve and no new software to install.
Send receipts and documents as they arrive
Whenever you have an invoice, receipt, or bank document, you send it through your chosen channel. There's no batch deadline and no end-of-month scramble. Documents submitted as they happen are easier to code accurately and keep the ledger continuously current.
Duellix codes and reconciles every transaction
Your account manager captures each transaction in Xero, assigns the correct account code, and reconciles it against your bank feed. Nothing sits in a queue waiting for a monthly processing run. Every entry is checked against your actual bank data so the ledger reflects reality, not estimates.
Review your books in Xero at any time
Because everything runs through Xero, you can log in and see your current position whenever you need to. No waiting for a report to be emailed. The same live data feeds into your financial statements and tax filings when those deadlines arrive.
Benefits
No data entry for the client
You send documents; Duellix does the processing. Every transaction is captured and coded by your account manager, not by you, so bookkeeping stops competing with the work that actually runs your business.
Live Xero ledger, always reconciled
Because transactions are processed continuously and reconciled against your bank feed, your Xero books reflect your actual position at any point, not just at month-end.
One account manager, not a generic inbox
A named account manager handles your books specifically. Questions get answered by someone who already knows your account, not whoever picks up the ticket.
Same-day response to queries
Duellix's same-day response commitment means coding questions and missing-document requests get resolved quickly, before they cause downstream problems in your financial statements or tax filings.
Books that feed directly into compliance
The Xero ledger maintained at the bookkeeping layer is the same data used for unaudited financial statements and IRAS corporate tax filings, so nothing needs to be rebuilt at year-end.
Who this bookkeeping service is for
Overseas founder with a newly incorporated Singapore entity
A founder who incorporated in Singapore remotely needs the books maintained without being physically present to hand over documents. Submitting receipts via WhatsApp from anywhere in the world means the Singapore ledger stays current regardless of where the founder is based. The same account manager who handles bookkeeping can coordinate with the corporate secretarial and tax functions, so nothing falls through the gaps. If the entity is still being set up, company registration covers that first step.
Singapore SME switching from a previous accounting provider
A small business that has outgrown a part-time bookkeeper or is unhappy with a previous provider needs a clean transition without losing historical data. Duellix works within Xero, which means if the existing books are already on that platform, the handover is straightforward. A named account manager takes over the ongoing processing so the business owner stops being the de facto bookkeeper between provider gaps.
Growing startup approaching its first financial statement deadline
A startup that has been operating for a year faces its first unaudited financial statement and IRAS filing. If the books haven't been maintained consistently, the year-end catch-up is painful. Bookkeeping maintained continuously through Xero means the numbers are already there when the accountant needs them, and the ECI filing deadline doesn't require a last-minute scramble.
Bookkeeping services: common questions
Do I need to use a specific app or portal to submit documents?
No. You submit receipts, invoices, and bank documents through WhatsApp, Slack, or email, whichever you already use. Your account manager is set up on that channel from the start of the engagement.
Which accounting software does Duellix use for bookkeeping?
All bookkeeping is processed in Xero. This gives you live visibility into your accounts at any point and means the same data flows into your financial statements and IRAS tax filings without needing to be re-entered.
Will I have a dedicated contact, or does my work go into a shared queue?
You have a named account manager assigned to your account. That person handles your bookkeeping specifically, so you're not re-explaining your business every time you have a question.
How does bookkeeping connect to my corporate tax filing?
The reconciled Xero ledger maintained through the bookkeeping service is the same data used to prepare your unaudited financial statements and file with IRAS. Keeping the books current throughout the year means there's no large catch-up job when your tax filing deadline approaches. You can read more about the ECI step on the ECI filing page.